Free tool for shops on Housecall Pro
Housecall Pro fee and payout calculator
Enter a month of payments by how customers paid, and see what Housecall Pro’s processing fees come to and how much reaches your bank. It uses Housecall Pro’s own rates as of October 2026 and runs in your browser; nothing you type is sent anywhere.
By Nischal, CA, the senior accountant at Books and Trucks. Rates checked against Housecall Pro Help on October 31, 2026.
Reaches your bank
$0.00
from $0.00 collected, after $0.00 in fees (0.00% overall)
Fees by method
- Total fees this month
- $0.00
- Over a year at this pace
- $0.00
Enter an amount to see the fees.
What to look for in QuickBooks Online
The card fees should show in Housecall Pro Payment Processing Fees, about $0.00 for this month. Each bank deposit should match one payout in Housecall Pro’s My Money page, not one invoice.
How the numbers are worked out
Each payment method has its own rate
Housecall Pro charges a percentage of each payment, and the rate depends on how the customer paid. A card tapped on a reader costs less than one typed in by your office, and American Express and business cards cost the higher rate whatever way they are taken. The calculator multiplies each row by its rate, adds 1% on the amount you paid out with Instapay, and takes the total off what you collected.
Source: Housecall Pro Help, Payment processing options
The bank never sees the invoices, only the payouts. Housecall Pro groups the payments, takes the fees off and pays out the rest, usually in 2 business days for cards and 1 to 2 for ACH. That is why a deposit is always smaller than the invoices it covers, and why it should be matched to a payout, not to a single job. Our guide on why Housecall Pro payouts don’t match bank deposits walks through every account Housecall Pro creates in QuickBooks Online and the five usual causes of a mismatch.
Source: Housecall Pro Help, QuickBooks Online: Reconciling Payments
One way to pay less: ask your office to take cards on the reader or Tap to Pay where they can, rather than keying them in. On the same $10,000 in card payments, the gap between 2.59% and 3.49% is $90 a month, about $1,080 a year.
If you would rather not
We tie every payout and fee to the bank each month
Matching Housecall Pro payouts to deposits, booking fees, tips and refunds, and closing the month in QuickBooks Online are part of Books for Housecall Pro, from $599 a month. It starts with a free look at your books.
Booked calls: weekdays, 9am to 5pm Eastern. By phone, or 30 minutes on Teams.
Questions
Housecall Pro fee questions
What are Housecall Pro's payment processing fees?
As of October 2026, Housecall Pro lists 2.59% for a card swiped, tapped or chipped, 2.99% for a card the customer enters online from an invoice, 3.49% for a card keyed in, scanned or saved on file and for any American Express or business card, 1% for ACH, 2.99% for PayPal and Venmo, and 4.99% for Klarna and PayPal Pay Later. Instapay adds 1%.
Is there a fixed fee per transaction, like 30 cents?
Housecall Pro's fee page lists percentages only, with no fixed per-transaction fee, so the calculator uses percentages only. Tap to Pay costs $5 a month per active device, which is not part of a payout.
Why does my real payout differ a little from the calculator?
The calculator works on a month's totals and rounds each method's fee once. Housecall Pro charges each payment separately, so cents can differ. Refunds, disputes, card surcharges and Expense Card funding also change a payout and are not included here.
Can I add a card surcharge to cover the fees?
As of October 2026, Housecall Pro allows surcharges of up to 3% on credit cards only, not in Connecticut, Maine, Massachusetts or New York, and charges 0.50% on each surcharged payment. The calculator leaves surcharges out because Housecall Pro does not say what amount the 0.50% is charged on.
Where do these fees go in QuickBooks Online?
Housecall Pro books card processing fees to an account it creates called Housecall Pro Payment Processing Fees when it records each payout as a deposit. The fees in that account for a month should agree with the fees on your payouts in My Money.
Source: Housecall Pro Help, QuickBooks Online: Reconciling Payments
Rates as published by Housecall Pro as of October 2026; they can change, so check Housecall Pro’s fee page before relying on a figure. Housecall Pro is a trademark of its owner, Codefied Inc. Books and Trucks is an independent firm and is not part of, or affiliated with, Housecall Pro.